Everything your operation needs. Nothing it doesn't.
One platform — every feature on every plan — running on your own infrastructure. Every screenshot below is the real product layout your team will use.
Build any form in minutes — no coding required
Drag fields onto the canvas, set requirements and conditional logic, and publish to the whole team instantly. Convert your existing paper forms exactly as they are — your crews shouldn't have to relearn documentation they already know.
- 18+ field types: text, dropdowns, checkboxes, tables, ratings, dates
- Digital signature, photo capture, and GPS fields
- Required fields and show/hide conditional logic
- Version control — every published revision is archived
- Clone and adapt templates across departments
Complete forms anywhere — even without signal
The offline-first mobile app keeps working in the gravel pit, down the grid road, or three storeys underground. Submissions queue locally and sync automatically the moment a connection returns — nothing is ever lost.
- Full offline form capture and local queueing
- Automatic background sync with conflict handling
- Camera, signature, and GPS capture in the field
- Runs as a PWA — no app store required
A complete service request system — fully self-hosted
Give residents, tenants, or internal staff a clean portal to report issues. Requests route automatically to the right department, get prioritized, and stay tracked until resolution — with the requester notified along the way.
- Public-facing submission portal on your domain
- Embeddable widget for your existing website
- Automatic routing by category and location
- Priority levels and SLA tracking
- Requester status notifications
Assign, track, and complete work from anywhere
Turn requests into work orders, assign them to crews, and watch them move from scheduled to complete. Supervisors see the whole board; crews see their own list on mobile.
- One-click conversion from request to work order
- Crew assignment and scheduling
- Materials, equipment, and time logging
- Completion photos and sign-off
Audit-ready at the click of a button
Every submission, approval, edit, and export is logged with a timestamp and user attribution. When the auditor arrives, you filter, click Export, and hand over a complete package — no filing cabinets, no email archaeology.
- Immutable audit trail on every record
- One-click PDF and spreadsheet exports
- Filter by date range, form type, crew, or site
- Approval workflows with full chain of custody
Keep your team connected and organized
Internal messaging, a shared calendar for inspections and deadlines, and real-time notifications — so the morning toolbox talk and the 2 p.m. schedule change reach everyone, without a third messaging app.
- Team chat with @mentions and threads
- Shared calendar for inspections and due dates
- Task assignments with status tracking
- Push notifications and activity feeds
A complete EHS system, not just safety forms
Run incidents end to end — from the near-miss to the closed corrective action to the workers'-comp claim — with the analysis and the compliance rollup that regulators and COR/ISO 45001 auditors expect. It all runs on your own server.
Incident Investigations
- Structured investigation workflow
- Auto regulatory reportability — OHS & WCB, by province, with deadlines
- Corrective actions tracked to closure & verification
Root-Cause Engine
- 5‑Whys, Fishbone & ICAM methods
- Contributing-factor taxonomy
- Optional AI-drafted analysis you review and edit
Workers' Comp Claims
- Full claim lifecycle to return-to-work
- Lost-time & modified-duty days, claim costs
- Open a claim straight from an incident
Near-Miss Intelligence
- Surfaces similar past events & rising hotspots
- Pattern-finding computed locally — nothing leaves the server
- One-click management brief
Compliance Center
- One dashboard across audits, training, SDS & contractors
- A single, urgency-sorted alert stream
- Drill straight through to the source module
Regulatory Register
- Track the obligations that apply, by jurisdiction
- Change-log with acknowledgement
- Feeds alerts into the Compliance Center
Optional finance layer, on the same platform
Costs recorded in work orders and operations flow into a full financial platform — enter once, report many. It's capability-gated, so teams that only need safety and operations never see it, and those who need it get budgets through to a native ledger.
Budgets & Cost Control
- Dimensional cost tracking
- Budgets, commitments & forecasts
- Live actuals from operations
Procurement & AP
- Requisitions, RFQs & receiving
- Three-way match
- AP payments & aging
Revenue, AR & Billing
- Customers & contracts
- Bill directly from costs
- AR receipts, WIP & profitability
Inventory & Allocations
- Items, receipts & issues to cost
- Cost pools & allocation runs
- Unit-cost analytics
Funds, Grants & Tax
- Configurable tax engine
- Grants & claim-from-actuals
- Reserve & fund balances
General Ledger & Banking
- Chart of accounts & double-entry journals
- Auto-posted from documents
- Trial balance & bank reconciliation
Municipal Tax & Utilities
- Property assessment & tax billing
- Utility metering & billing
- Receipts & applications
Analytics & Explainable AI
- Drag-together report builder
- Plain-language explanations of the numbers
- Scheduled, branded exports
Everything included in every plan
No modules, no feature gates. Every plan gets the entire platform — you only pay by team size.
Form Management
- Drag-and-drop builder
- 18+ field types
- Conditional logic
- Templates & cloning
- Version control
Mobile & Offline
- Offline-first capture
- Automatic sync
- Photo attachments
- GPS stamping
- Any modern device
Service Requests
- Public portal
- Embeddable widget
- Auto-routing
- SLA tracking
- Requester updates
Work Orders
- Crew assignment
- Scheduling
- Time & materials
- Completion sign-off
- Board & list views
Approvals & Sign-off
- Per-form supervisor sign-off
- Approve or return with a note
- Routed to the responsible crew lead
- Multi-step approvals & escalations
- Full chain of custody
Lone Worker Safety
- Timed check-ins with countdown
- Adaptive escalation ladder
- One-tap SOS & panic alert
- Live supervisor monitoring board
- Optional SMS & voice call-out
Crews & Departments
- Organize staff into multi-department crews
- Name the leads responsible for each
- Notices routed to the right supervisors
- Per-crew data visibility
Compliance & Audit
- Immutable audit logs
- One-click exports
- PDF & spreadsheet output
- Date/site/crew filters
- Regulator-ready packages
Team Collaboration
- Team chat & threads
- Shared calendar
- Task assignments
- @mentions
- Push notifications
Administration
- Role-based permissions
- Department separation
- SSO & MFA options
- Backup tools
- Usage dashboards
GPS Fleet & Equipment Tracking
- Live map & breadcrumb trails
- Location audits by day/week/month
- OBD alerts — speed, fuel, battery, engine
- Universal provider ingest
GIS Map Overlays
- Upload your own GeoJSON layers
- Water/sewer mains, parcels, boundaries
- Click a feature to see its attributes
- Show chosen layers on the public map
Assets & Preventive Maintenance
- Asset register with cost / TCO
- PM schedules & auto-generated work orders
- Reliability — MTBF, availability
- Bad-actor ranking
Reporting & Analytics
- Drag-together report builder — KPIs, charts, blends
- Smart auto-charts & written insights
- Branded PDF & slide-deck export
- Saved templates & scheduled delivery
- Executive RAG scorecard vs targets
Directory & Credentials
- Staff directory & profiles
- Licence / ticket / training tracking
- Expiry alerts to the responsible crew
- Read-only self view for audits
Document Library
- Policies, SOPs, bylaws & safety manuals
- Searchable and always current
- Role-based access
- One source of truth in the field
Board Meetings & Governance
- Agendas, minutes & action tracking
- Roll-call votes & quorum
- Resolution & bylaw register
- Public agenda portal & closed sessions
Audits & Inspections
- Recurring audit schedules
- Auto-advancing next-due dates
- Findings history & corrective actions
Safety Data Sheets (SDS)
- Searchable SDS library with GHS data
- Revision-currency tracking
- Barcode scan & AI auto-fill from the PDF
Training & Competency
- Required-training compliance matrix
- Expiry alerts
- Credential-gated forms — block a permit if a ticket has lapsed
Contractor Management
- Prequalification & approval
- Compliance documents with expiry
- Orientation tracking
Time Clock & Timesheets
- Scan-to-punch QR time clock
- Auto pay periods & banked time
- Adjustments & sign-off
AI Assistant
- Bring-your-own-key — you control the model
- Generate a form from a description
- Draft meeting minutes from notes
Integrations & API
- REST API keys
- Signed outbound webhooks (HMAC)
- Zapier bridge to 6,000+ apps
Data Protection
- Encryption at rest — field-level & whole-database
- Two-factor authentication (TOTP) with backup codes
- Role-based access & SSO
Self-Hosted & Deployment
- One-command install; Docker, cloud-init & Terraform
- Automatic HTTPS; LAN, tunnel or your own domain
- Signed, admin-approved auto-updates
Bilingual — English & French
- Full EN/FR interface, switch anytime
- Public forms & portal in both languages
- Built for Canadian municipalities
Ready to see Varda Forms in action?
Try the live sample form on the homepage, then book a full demo built around your operations.